- Can I fax medical records?
- Often, yes—fax is still commonly used between providers, insurers, and offices. Always confirm the recipient’s workflow (some require portals or specific cover sheets).
- What should I put on a medical fax cover sheet?
- Use the minimum identifiers required by the recipient (often name + DOB or a patient ID). Include sender contact info, recipient office/fax number, and page count. Avoid unnecessary sensitive details.
- What file format is best for medical faxes?
- A single, clear PDF is best. If you’re scanning paper, use high contrast (black text on white) and review readability before sending.
- Is faxing medical records “HIPAA compliant”?
- HIPAA compliance depends on safeguards and your organization’s policies (and sometimes whether a provider will sign a BAA). If you handle PHI, verify requirements with your compliance team and the recipient.
- How do I reduce privacy risk when faxing?
- Double-check the fax number, send from a trusted network (not public Wi‑Fi), keep cover pages minimal, and delete local copies after sending. Save the delivery confirmation for your records.
- How do I get proof of delivery?
- Use a service that provides delivery confirmation and store the confirmation receipt in the patient’s administrative record when appropriate.
- My medical fax failed—what should I do?
- Recheck the number with the recipient, resend as a clean PDF, and retry during office hours if the line is busy. If it’s urgent, call to confirm receipt.