How to Fax Passport Applications and Corrections (2026): U.S. State Department Tips

While many passport services are handled by mail, the State Department sometimes requests supporting documents or corrections by fax for urgent cases. Here’s how to do it correctly.

When Faxing Passport Documents Makes Sense

• Correction requests (name, data page errors)
• Supplemental documentation after an in-person appointment
• Urgent travel cases handled by a passport agency
• Communication with the National Passport Processing Center (as instructed)

Always follow the instructions from the agency or your appointment confirmation email. Numbers and procedures vary by office.

Cover Sheet Template (Passport)

Applicant: [FULL NAME]
DOB: [MM/DD/YYYY]
Case/Locator #: [########]
Phone: [###-###-####]
Email: [you@example.com]

TO: National Passport Processing Center (or Local Agency)
FAX: [Number provided in your email/notice]
DATE: [MM/DD/YYYY]
PAGES: [Total incl. cover]

Subject: [Document name] for Case [########]

Best Practices

• Send clear PDF scans; avoid photos when possible
• Place case/locator number on every page footer
• Use black text on white background for readability
• Send during local business hours for the destination office

Common Questions

• Do I need originals? Originals are typically mailed. Fax is for copies when requested
• Can I fax from abroad? Yes — use an online fax service. See International Faxing
• Is fax secure? Yes with modern encrypted services. See Fax Security Guide